Body Corporate Maintenance Checklist
Your strata property will require maintenance to retain its value and improve the safety and livability of its residents. Without proper maintenance, the building could fall into disrepair, leading to costly damage and potential safety hazards.
Every body corporate or owners corporation should have a maintenance plan in place. In NSW, ACT and VIC this plan should also include a 10-year capital works fund to cover the anticipated costs of major repairs and upgrades. Additionally, residential strata insurance is mandatory l to further protect shared spaces from unforeseen damage.
Learn more about strata based on your state;
It’s the role of the body corporate to oversee these tasks, ensuring that regular maintenance is performed and that the property is well cared for. To help you with this, we've compiled a comprehensive maintenance checklist for body corporates to maintain the safety and efficiency of their strata property.
What does property maintenance include?
Maintenance and repair covers three broad categories
- Aesthetics, such as keeping the property looking good, ensuring scratches or broken items are repaired, weeding gardens, mowing lawns, and keeping common areas clean, tidy and attractive.
- Safety, which involves things such as regular checks on fire alarms, smoke detectors and security systems, ensuring fire exits are clear, fixing trip or slip hazards, making sure handrails and balustrades are safe and secure, inspecting lifts and other machinery, clearing bushfire risk vegetation etc.
- Structural, including watching for and repairing damp, leaks, mould, rot, termite damage etc, as well as keeping on top of plumbing, gas and electrical wiring issues and the like.
Exterior Maintenance
Building Structure: Maintaining the building structure is crucial because it not only ensures the safety and longevity of the property but also preserves its value, prevents costly repairs, and fosters a safe, comfortable living environment for all residents.
☐ Check for concrete cancer, rising damp, salt damp, termites, wood rot, cladding flammability, wall-cavity leaks.
☐ Exterior paintwork, cladding, woodwork etc should be clean and in good condition. Check for damp, decay, rot or splitting.
☐ Door and windows, including seals, locks and structure.
☐ Carpark access and doors, floors and storage units: Look for leaks, damp patches, damage and tampering.
Window and Door Maintenance:
Regularly checking and repairing windows and doors helps to maintain the property’s security while providing proper insulation and protection against the elements.
☐ Ensure all windows and doors are functioning correctly. Check for cracks and any misalignments or signs of wear and tear that may impede functionality.
☐ Seal drafty windows and doors.
☐ Inspect fixtures such as doorknobs and security locks for functionality.
☐ Repair or replace damaged windows and doors.
Roofs and Gutters:
Routinely inspecting roofs and gutters can help prevent water damage and structural issues.
☐ Clean out gutters and downpipes to prevent blockages.
☐ Inspect gutters and downpipes for leaks, dents or rust spots.
☐ Inspect roof tiles and sheets for any damage.
☐ Check for water stains on ceilings and in attics, as this may signify a broken roof tile.
Siding and Paint:
Regularly maintaining exterior walls and paintwork helps to preserve the building’s appearance, boosting curb appeal and property value. It also protects the building from weather damage.
☐ Inspect the siding for any cracks, damage, or loose panels.
☐ Repaint or touch up exterior walls as needed.
Landscaping Care:
Well-maintained gardens and communal outdoor spaces enhance the property’s appeal and create a safe environment for residents and guests. Cutting back overgrown shrubs and low-hanging branches also reduces the risk of damage during storms.
☐ Mow lawns, trim back shrubs and overhanging branches.
☐ Remove weeds.
☐ Sweep out communal areas such as pathways.
☐ Look for damage on walkways and paving.
☐ Basic lawn care (aerating lawn, mulching, planting, fertilising).
Interior Maintenance
Heating and Cooling Systems:
HVAC systems should be regularly inspected and serviced to ensure their efficiency. This will prevent breakdowns, reduce energy consumption, and ensure a comfortable living environment for tenants.
☐ Inspect, clean, and replace air filters as needed.
☐ Test thermostats.
☐ Schedule a yearly inspection for HVACs and air ducts.
Plumbing Systems:
Leaks, blocked drains, malfunctioning fixtures, and cracked pipes can all lead to costly water damage if not dealt with promptly.
☐ Check for leaks around taps, toilets, showerheads, and pipes.
☐ Test toilet flushing mechanisms.
☐ Check for water stains or signs of mould growth on walls and ceilings. These could indicate water damage caused by a leak.
☐Check that water pressure is consistent and listen for any unusual sounds in the plumbing.
☐ Inspect and ensure hot water systems are working properly.
Electrical Systems:
Faulty wiring, old or damaged outlets, and malfunctioning or overloaded circuits can heighten the risk of an electrical fire. Regularly checking electrical systems can help prevent such hazards.
☐ Inspect wiring, power outlets, and circuit breakers for proper function and condition. Note any signs of wear and tear.
☐ Test electrical cords and plugs for damage.
☐ Test power switches to ensure they’re working properly.
☐ Test smoke alarms and detectors, intercoms, and carbon monoxide detectors.
Appliance Maintenance:
Shared appliances (such as BBQs, microwaves, and washing machines) require regular maintenance as they’re used frequently by multiple residents. Neglecting such maintenance can lead to potential safety risks and expensive repairs.
☐Regularly inspect, clean, and replace filters in dryers, washers, purifiers, and range hoods.
☐ Test all appliances to ensure they’re working efficiently.
☐ Check for any gas leaks in ovens, stoves and BBQs.
☐ Clean out refrigerators and microwaves.
☐ Schedule a professional service for major appliances when needed to expand the appliance’s lifespan.
Regular Maintenance Tasks
Monthly Maintenance Checklist:
These tasks should be conducted every month to prevent minor issues from turning into major repairs:
☐ Test smoke detectors and monoxide alarms.
☐ Clean or replace filters in appliances and HVAC filters.
☐ Sweep and mop communal areas and remove any trip hazards.
☐ Dispose of waste containers.
☐ Pressure wash driveways and pathways.
☐ Swap out any burnt-out lightbulbs.
Quarterly Maintenance Checklist:
Every three months, more extensive tasks should be undertaken to keep the property running smoothly:
☐ Inspect HVAC systems and have them serviced as needed.
☐ Flush water water systems to remove sediment build-up.
☐ Test security systems and lighting in communal areas.
☐ Check fire safety equipment such as fire extinguishers and sprinkler systems.
☐ Upholstery and carpet deep cleaning.
☐ Clean windows.
☐ Clean gutters and downpipes.
Yearly Maintenance Checklist:
The following should be carried out once a year for more in-depth upkeep of the property:
☐ Conduct a professional inspection of the roof, plumbing, and electrical systems.
☐ Check the building’s exterior for structural issues such as cracks or sloping.
☐ Examine insulation in walls, basements, and attics.
☐ Inspect communal stairwells, hallways, and elevators to ensure safety and compliance.
☐ Based on your fire alarm system, replace batteries or test alarms.
☐ Clean vents, exhaust fans, and filters.
Seasonal Maintenance
Spring Maintenance Tips:
Spring clean your strata property by focusing on deep-cleaning communal areas, unsuspecting windows and screens, and carrying out basic landscaping to prepare the property for the warmer months ahead:
☐ Test air conditioning systems for functionality.
☐ Mow lawns, fertilise the garden, trim trees and hedges.
☐ Clean and maintain the swimming pool and pool area.
☐ Deep clean carpets and upholstery.
☐ Check windows and replace screens if needed.
☐ Engaging professional pest control services for routine inspections can help prevent infestations.
Summer Maintenance Tips:
With the hotter weather, it’s important to check cooling systems and maintain outdoor communal spaces such as the pool and BBQ facilities.
☐ Service air conditioning units to ensure they’re running efficiently.
☐ Trim back trees and hedges.
☐ Check outdoor lighting is functioning properly.
☐ Maintain the pool and pool area.
☐ Inspect shared appliances such as BBQs for any gas leaks or signs of wear. Check grill plate for grease buildup and clean if needed as this can pose a fire hazard.
☐ Inspect communal kitchen appliances and laundry machines.
Autumn Maintenance Tips:
Prepare your property for the cooler months ahead to ensure comfort in cold temperatures and to prevent any weather damage:
☐ Clean out gutters and downpipes. Leaf and debris buildup can cause blockages in pipes.
☐ Inspect heating systems and check filters.
☐ Seal doors and windows.
☐ Weatherproof the building by installing window screens or shutters.
☐ Ensure outdoor lighting is working.
☐ Clean debris from communal pathways and entrances.
☐ Inspect insulation and arrange replacements if needed.
Winter Maintenance Tips:
Winter in Australia is the perfect time to check for draughts, service heating systems, and inspect roofs and gutters to prevent weather related damage.
☐ Apply weatherstripping to doors and windows to prevent wind and water penetration.
☐ Ensure outdoor lighting and security systems are functioning.
☐ Secure or store away outdoor furniture.
☐ Inspect and test fire, smoke and carbon monoxide alarms.
☐ Test and inspect heating systems including furnaces and radiators.
☐ Annually check walls, ceilings, windows, doors, plumbing fixtures, appliances, storage areas, flooring, balconies, and crawl spaces for signs of mould, dampness, or musty odours, ensuring proper ventilation and addressing leaks promptly to prevent issues.
Safety and Security
Smoke and Carbon Monoxide Detectors: Regularly testing fire alarms, fire hoses and smoke detectors and replacing batteries is essential for resident safety. You should test carbon monoxide alarms monthly if they exist in your building and replace batteries yearly. Make sure fire escapes are always clear and accessible and ensure that dangerous materials, chemicals and flammable liquids are stored appropriately.
Home Security Systems: Ensuring that communal areas and apartments are secure helps prevent break-ins and creates a safer environment for all residents. You should regularly update and test home security systems including CCTV and security surveillance systems and ensure that all gates, doors, and windows are fitted with updated locks and latches. Consider installing motion-detecting lighting in communal areas including entranceways and carparks to further enhance security.
Special Considerations
Aging in Place Modifications:
It’s crucial to ensure that your strata property is equipped for elderly residents and those with disabilities. Accessibility modifications in communal facilities and individual units can greatly enhance safety and comfort:
☐ Install grab bars in bathrooms and stairwells.
☐ Install ramps for those with wheelchairs, walkers, and strollers.
☐ Clear pathways and install adequate lighting for easier navigation.
☐ Install lever door handles in communal areas for easier access.
☐ Install non-slip surfaces in high-traffic areas.
Pet Friendly Maintenance Guidelines:
Keeping communal areas clean and damage-free in a pet-friendly body corporate setting can be a challenge, but there are some tips to do this:
☐ Regularly sweep, mop, and powerwash communal areas and pathways.
☐ Implement a leash-only policy.
☐ Provide doggy bags and bins for easy waste disposal.
☐ Provide pet water drinking stations.
☐ Regularly inspect property fencing to ensure they are pet-proof.
☐ Re-seed or replace worn-down grass in high-traffic areas.
☐ Post guidelines in communal areas to remind pet owners about the rules and best practices.
Consistent maintenance in body corporate settings like a strata scheme will preserve property safety and value. By working closely with an insurance broker or strata manager and securing suitable strata insurance, you can help avoid costly claims or unforeseen accidents. Keep in mind that a well-maintained property enhances the liveability of your property which can help in attracting and retaining tenants – ensuring a steady rental income stream and high occupancy rates. Ultimately, keeping a well-maintained strata property not only protects your investment but also contributes to the overall quality of life for all residents, creating a safe and welcoming environment.